ESC: FUNDACIÓN ALONSO QUIJANO 25/26

C. Practical arrangements

Working hours

The volunteer’s regular schedule will be from 10:00 AM to 2:00 PM in the morning, and sometimes from 3:45 PM to 6:00 PM in the afternoon. During the afternoon, the volunteer will either assist with the Spanish classes or participate in the «Get Better with Books» project, which involves hospitalized children.

Occasionally, the volunteer may be required to help during the evening or on weekends for special events organized by the Foundation. Any changes to the regular schedule will be communicated in advance. 

Living Cost (food, cleaning, hygiene)

Volunteers could cook their meals on their own in their flats, they are going to receive 180 euros each month.

Accommodation

Accommodation will be in rented flats shared with other ESC volunteers or other human beings. They will be provided with standard equipment and essential household goods and electricity, water, gas will be covered by the hosting organization. The Internet connection is not facilitated by the hosting/coordinating organization.

Accommodation flat rules are written in this document.

●      International Volunteer will have to make 300 euros Deposit that will be reimbursed once the project is ended and volunteer leave  tidy,clean and with no damage in the private room and common areas (special conditions for Inclusion profiles)

In country Volunteers will have option to book their accommodation and will get 250 euros per month for eating purpose

300 Euros Flat Deposit is required to Volunteer or Sending, that will be refundable in case the volunteers follows Flat Principles.

•       Young people with fewer opportunities ^[1] Certified by National, regional or Local Institutions will have different conditions

Local transport

Local transport will be provided for distance over 3 km from home to Project Place

If transport is needed, Each volunteer will have a chance between  BIKE or BUS CARD

Holidays

Open, Volunteer is free to choose Holidays days.

Language Course

Online Language Support (OLS) is a service designed to help you improve the knowledge of the language you will be using to carry out the volunteering tasks, and you can use it also to learn other languages, with no restrictions concerning the number of courses and languages. You can access OLS with your EU login and join online courses already before your departure. The OLS is hosted on a learning management platform of the European Commission called EU Academy.

If the working language or level is not covered by OLS or if you need additional assistance, your host organization can support your language learning through organizing formal or informal lessons. The format, duration and frequency will depend on your needs, the project tasks and the resources available to the organization.

Travel

As per European Solidarity Corps program regulations, travel arrangements are limited to round trips between the volunteer’s home country and the project location, going and back, no other routes are possible

Layovers exceeding 24 hours are not permitted. Volunteers may only check in one piece of luggage weighing up to 20 kg, in addition to a carry-on bag. Please note that transportation costs for musical instruments or pets, with the exception of guide dogs, are not covered by the program.

Volunteers will prepay travel Tickets to arrive at the Project, and it will be reimbursed in 7 days after getting all the docs (invoice, boarding pass, tickets..)

Volunteer will prepay travel tickets to get back home, and it will be reimbursed in in 7 days after getting all docs (invoice, boarding pass, tickets..), conditioned to get Volunteer Report^[2] sent by the EU Commission and a Volunteer Experience report sent by Coordinating.

•       Young people with fewer opportunities Certified by National, regional or Local Institutions will have different conditions

Insurance

One key principle for all the activities carried out under the Corps is that volunteers must at all times be safe. You will be insured throughout your activity, either through the insurance provided by the European Commission (for cross-border activities) or through the national health system or private personal insurance (for in-country activities).

For cross-border activities:

a) If you are citizen or temporary resident of any EU country, Iceland, Liechtenstein or Norway and if you will volunteer in one of those countries, before departure you must obtain the European Health Insurance Card (EHIC)  (free of charge). On top of the insurance provided by EHIC, you will receive complementary coverage – the insurance plan set up by the Euro- pean Commission and operated by the insurance provider Henner.

b) If you are coming from or going to a country that does not support the European Health Insurance Card (EHC), you will receive primary coverage through the insurance plan set up by the European Commission and operated by Henner, but you should request and take a DOC from your Government sharing that you do not have access to EHC

Before departure, please read Henner’s Guide to the insurance plan for the European Solidarity Corps volunteers carefully and learn about procedures, benefits and reimbursements included. You will receive the Guide in the welcome email sent by Henner indicating that you are registered and covered by the insurance. The Guide can also be found and downloaded in Henner’s website.

Contact info: clientservice-ESC@henner.com , +34 9 17 89 57 22

Henner website: https://esc.henner.com/esc/en/auth/login  (access with Henner ID that you will receive in the welcome mail)

For in-country activities:

If your volunteering activity will take place in your country of residence and if you need insurance to reach the same coverage as the insurance coverage for cross-border activities (if it is not already covered by your national health system), your host organisation must provide you with a private personal insurance and the organisation may use exceptional costs to fund it.

D. Expected learning outcomes

– Through this project, the volunteer will develop strong communication skills, including social media management, creating promotional materials, and writing content. They will gain experience in project coordination, particularly in organizing cultural events and activities. The volunteer will also learn to manage time effectively, balancing multiple tasks and deadlines. Additionally, the project will help build teamwork, problem-solving, and organizational skills that are valuable for future work.

– Our project aims to promote both learning and solidarity. It helps improve literacy by offering resources such as books and workshops, with volunteers directly involved in activities that foster education in underserved communities. Additionally, cultural workshops and events encourage the exchange of ideas and promote mutual understanding between diverse groups.

– The project empowers volunteers by developing skills in teamwork, leadership, and communication, enabling them to contribute meaningfully to their communities. It also encourages social responsibility, supporting vulnerable groups like immigrants and children in hospitals, and creating networks of solidarity. Volunteers gain insight into social challenges and advocate for positive change in society.

– A safe and comfortable environment is provided in both the hospital and the Foundation, with all necessary resources available and both spaces being secure

PADLET

– Volunteering in the Mother and Child Hospital of Malaga, in the project «Get better with books», Mondays and Thursdays, from 15:45 to 18:00. It consists in going to the rooms of the children and lending them books. Volunteers will be accompanied and guided by the volunteer coordinator.

– Support and collaboration in the Program «Spanish for immigrants». This takes place throughout the week. The volunteer will inform the students of the program, organize the

material, and plan the classes planning putting in relation students and teachers

– In the project «Books for the World», the Foundation receives constantly donations of books. The volunteer will help select based on their condition, organize and classify them, as well as help with the packing and transport

– The volunteer will help with the everyday paperwork tasks in the Foundation, such asanswering the phone, informing members and subscribers and helping with the billing system, sending the mail or answering to whastapp.

– The volunteer will help organize  and will assist to events such as Reading, Book Day, and seminars at the university and online. Exemples of the events with the university of Malaga: University Conference on School Libraries and Promoting Reading, International Conference on Social Engagement and Libraries or International Congress on Reading and Writing (COILES)

– The volunteer will help send out the Mi Biblioteca journal, a quarterly publication in print, with both national and international reach, providing an informative and accurate look at various aspects of the library sector.

– The volunteer will have the opportunity to suggest activities that interest them, either within the foundation or elsewhere. In the past, we’ve had a monthly movie club, a reading club, workshops for children promoting reading,  cultural workshops about their home country, book distrubution. The creativity is welcomed.

–  The volunteer will actively assist with the Foundation’s communication efforts, particularly through social media, helping with the creation of posters, and maintaining a presence on social media platforms in general.

– Volunteers will constantly be accompanied by some staff member and receive guidanceand support for the activities carried out.

•       300 Euros Flat Deposit is required to Volunteer or Sending, that will be refundable in case the volunteers follows Flat Principles.

o   Young people with fewer opportunities Certified by National, regional or Local Institutions will have different conditions

•       Ensure that you switch off all the lights and electrical items and turn off the water when you leave the house every day;

•       Apartment can be checked with 2 days  pre-notification to ensure that the house rules are being followed;

•       All rooms and equipment must be kept clean and tidy and any breakages must be reported immediately to the Coordinating Organization by mail: info@intercambia.org ;

•       Any damage caused to either the room or the common areas, furniture, electronic devices, kitchen staff… can be covered by ESC HENNER INSURANCE.

●      In case HENNER does not accept, it will be paid for by the volunteer who is responsible for it. It will not be covered by OWNER, HOSTING or COORDINATING.

•       No smoking inside the flat and the building. You can smoke on the balcony if you have or outside the flat.

•       No loud noise before 8 am in the morning and after 11:45 pm in the evening. failure to abide by this rule may make the neighbors call the police, and report a punishment paid by people involved in the flat at that time.

•       Have respect for your flat mates and keep the common areas clean and tidy;

•       There is a maximum cost of water and electricity per month and per volunteer, estimated at 30 euros each person. If the real costs are over this rate, the additional sum will be covered by all the volunteers of the flat, as we cannot calculate each person’s consumption. In this budget, a maximum of two gas bottles a month are included. We kindly ask for cooperation in order to avoid conflict on this topic;

•       Animals are not permitted in the rented property without written agreement from the landlord;

•       The volunteer will inform the coordinating organization in writing as soon as possible about any damage or loss that requires a repair to be carried out;

•       Volunteers are required to leave the accommodation on the last day of their activity. The hosting or coordinating organization cannot guarantee free, paid or alternative accommodation beyond this date.

•       The coordinating organization deserves the right to move the volunteer to another flat in case if it is needed, he/she will be informed at least 15 days earlier;

o   If the volunteer loses a key to the flat, he/she needs to pay to make a new one. In the case of being robbed or losing the key, the change of the lock needs to be covered by the volunteer;

•       Each volunteer may have guests in the flat, but with the following conditions:

–        The other flatmates are notified and have accepted this;

–        The guests can stay no longer than a week and they need to follow the general flat rules;

–        There can only be one guest at a time.

The rules for the volunteers who are living with Spanish families may be changedand adjusted by the members of the family.

Next to these general rules you can also set your own internal rules (like room rotations, room access, music time , cleaning timetables…), however, we cannot take responsibility of them

As a community, we all share responsibility for upholding the house rules. If any individual fails to comply with these rules, or if a violation is not reported, the entire household may have to face the consequences.

Failure to abide these rules may result volunteers will have to pay one FULL MONTHLY FLAT RENT, (300 euros x Number of Rooms) according to the contract signed with the landlord

Failure to abide by these rules repeatedly will result in the project termination..

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